Pension Envelope System

The pension envelope system is an ICT-based system for processing pre-pension cases with ease. The Pension documents is automatically generated and overall status of pension case can be tracked online through KP Employee Portal. The Pension calculation, filling of pension papers, issuance of notification, non-declaration certificates etc. are processed and compiled in single envelope which is handed over the government employee before their retirement. The issues in the manual system i.e. Non-availability of pension papers, issuance of retirement notification, filling of pension papers, pension calculation and non-compliance with AG checklist is addressed in this automated system.
  • Employee Basic Bio Data
  • Service History management
  • Dependents management
  • Bank information system
  • Pension Calculation module
  • Pension Calculation module
  • Pension Paper processing
  • Efficient centralized & searchable of pension cases for department
  • Departmental dashboard for issuance of early retirement notification
  • Workflow-Based System
  • Notifications & Alerts
  • Pension cases review, tracking, pendency and analytics
  • Dashboard and Reports
Features Provisions
  • Integration with AG office
  • Integration with Post-pension system

Implementation Status

The system is implemented in establishment departments in pilot mode and will be replicated to attached units, districts
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How It Works

  • A dashboard based access is provided to line departments, attach units, districts for managing pension cases.
  • The dashboard shows a list of retiring employees in upcoming month, year etc.
  • The department initiates the case, input basic information (to be provided by the retiring employee) and the system subsequently generate all documents with few clicks.
  • Upon approval of these system-generated documents, all documents are handed over to the retiring employee.
  • Retiring employee can track the status of his/her pension case through KP employee portal.
  • Filters, analytics and drill-down reports are available for upcoming pension case, missing documents etc.
  • The department ensures the compliance of updated information about pension cases and their associated information in HR database.
Pension Envelope

Retiring employee to receive pension envelope containing all pension papers on the last day of service

Pension Calculation

Automatic Generation of Pension Paper

Timely Disposal

Speedy/Timely Disposal of Pension cases


Employee Self Tracking System